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KEY DATES FOR VENDORS

May 15, 2016: Deadline for vendor applications

By June 15: Acceptances/ regrets sent out

IF ACCEPTED:

June 30: 1st booth fee payment due

Aug. 30: 2nd booth fee payment due

Oct. 30: 3rd booth fee payment due

Nov. 5-6: Stake-Out

Nov. 18, 8 pm: Booth Building Deadline

Nov. 19, 10 am:
Event opens

Weekend 1: Nov. 19-20

Weekend 2:
Nov. 25-26-27

Weekend 3: Dec. 3-4

Weekend 4: Dec. 10-11

Weekend 5: Dec. 17-18

Dec. 29, 2016, 5 PM: Tear-Down Deadline

We will light the streets from above with hundreds of colored lights concealed in the ceiling gridwork. This will provide a warm and glowing twilight ambiance, and enough of this light will spill over to illuminate the exterior of your booths. You need only provide lighting for the interior (including display windows) and your exterior signage.

We are allocating a maximum of 10 amps (1200 watts) per booth. All of this power, however, must be used for lighting (except in catering booths). Appliances (heaters, hot plates, crock pots, coffee pots, TVs etc.) are not allowed, so that we may devote all available power to lighting.

In designing the lighting for your booth, your goal should be to invite (entice!) the public to enter. This is best accomplished by creating a warm glow inside, with no glare shining outside. To achieve this, here are several suggestions:

  • Use many low-wattage bulbs rather than a few large ones.
  • Use small reflector flood and spot bulbs which aim light in one direction, rather than standard household bulbs that shine in all directions at once. (This will enable you to concentrate light on the areas to which you wish to bring focus, such as display windows and counters. The light level in the streets is intentionally low to make your glowing booth interiors that much more inviting).
  • By no means should you feel compelled to necessarily use the maximum of 10 amps. In a small booth, it is more than you need, and use of too much light in too small an area will jump your ambiance from "glow" to "glare" and may actually discourage people from entering your booth.
  • Shield all spot and floodlights from public view by placing wood baffles in front of them.
  • Spot and floodlights are more effective when aimed down from concealed locations. Victorian-looking fixtures such as chandeliers and wall sconces are an excellent choice when used for decorative purposes (rather than area illumination) and should be equipped with small flicker bulbs and/or frosted chimneys so that no modern looking bulbs are visible.
  • Keep all fabric away from light fixtures; even when it is fireproof, it will still scorch.
  • Choose darker colors for exterior walls, lighter colors (paint or wallpaper) for interiors.
  • An effective way to illuminate exterior signs is by hanging brass lanterns next to them.
  • Do not use Christmas Tree lights; they are not Victorian. Candles or oil lamps, on the other hand, although thoroughly Victorian, are forbidden for safety reasons.
  • Use only three-wire extension cords (no two-wire cords) of adequate wire size for the load you plug in.
  • Make sure that no cords or wires are visible to the public.
  • Free-standing carts are best lit by use of a self-contained 12-volt system. This usually means having a deep cycle 12 volt storage battery concealed under the cart with small 12 volt lights hidden under a top canopy. You can charge your storage battery overnight at the site (usually in place); we will help you with this.
  • Use only approved wiring methods. All wiring must conform to electrical codes and is subject to inspection.

We will provide advice and assistance on request to help you choose appropriate fixtures, materials, and wiring methods. It is wise to ask us before you buy fixtures, bulbs, and supplies. We not only know what will work; we know where to buy it inexpensively.

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